Introduction

All business activities for information management, librarians, library professionals, document management, records managers, administrative management professionals are governed by good standards and best practices in e-library management, filing, management of documentation, establishing legislative and compliant libraries, policies and adhering to guidelines set out by the International Federation of Library Association (IFLA) and ISO standards.

Electronic libraries, information storage, access and security are key requirements for building an effective organization and protecting and using the organizations information and business records.

This E-Library Management Techniques training course will look at library management and especially electronic libraries, electronic and paper filing, document and version control, mobile libraries, Braille users, compliance and legislation, metadata, and indexing, managing collections, archiving and preservation, advanced searching methods, e-library management policies and electronic systems.

Goals

Participants will learn:

• A broad overview of procedures, guidelines, best practices and standards relating to e-Library management, document control, administration, filing, documentation and document management and improvement.
• Review best practice and guidelines from the International Federation of Library Association (IFLA).
• Review ISO standard related to indexing, metadata, library, archiving, storage and documentation standards.
• Review of e-Library management systems for storage, indexing, searching, control, archiving and long term preservation.
• Review legal issues, legislation and compliance requirements.
• Focus on the need to create good document policy, procedures and standards.
• Hands-on drafting, programmes and case studies in groups.

TRAINING OBJECTIVES

• Create, develop and put in an action plan for creating, setup, management and control of e-library management system including document control, auditing and compliance.
• Review the security requirements and put together controls for managing confidential and private materials.
• Provide an understanding of how good filing systems are developed.
• Consider who needs to be involved in the process of developing such e-library management systems, policies and standards.
• Investigate issues concerning the lack of good e-library filing and documentation standards.
• Understand how a green library works.
• Improve filing and documentation standards.
• Improve manual hardcopy and softcopy e-library management systems.
• Introduce records management, document control and management practices and standards.
• Review ISO standards for library management, storage and archiving  and documentation management.

Training Methodology

The E-Library Management Techniques training course covers essential skills such as communicating persuasively and with impact, confidence to handle challenging situations and flexibility to adapt and being clear about who you are and who you want to be. This allows you to develop deeper relationships with those around you. This is crucial towards inspiring team members to achieve organizational goals and influencing individuals to support the team direction.

TRAINING SUMMARY

This E-Library Management Techniques training course covers all the essential skills and advanced concepts for managing e-library management system in accordance with international standards such as ISO and guidelines from the International Federation of Library Association (IFLA). There will be discussions on the use of software, best practice implementation as well as applying all the key concepts. The program will concentrate on the advanced skills required to effectively deploy and maximize the benefit of e-library management as well as manage the information indexing, cataloguing, administration and outcomes and deliver business benefits. All participants will return to their organizations with a detailed and advanced understanding and have developed action plans to implement e-library management system, policies and procedures and ensure compliance is successfully implemented in their organizations.

Target Groups

Day 1 : Introduction

• Introduce e-library management and techniques.
• The structure of e-library filing, indexing, storage and search.
• Review documentation, document control and records management.

Day 2 : Review Policies & Standards

• Review guidelines for International Federation of Library Association (IFLA).
• ISO standards for e-library, documentation and document management.
• Regulatory, compliance and legal considerations.

Day 3 : Designing e-Library Management Procedures and Systems

• Design overview.
• Creating e-library filing and documentation control policies and procedures.
• Creating indexing and metadata, storage, archive and search systems and setting up security.

Day 4 : IT, Standards and Implementation

• Review of IT e-library management systems.
• Roles and responsibilities.
• Project planning and implementation.

Day 5 : Case Studies and Programmes

• Case studies.
• Drafting exercises.
• Final wrap-up and discussion.