Introduction
This course aims to provide participants with the knowledge, concepts, and skills needed to perform all the tasks required in the pre-award phase of a contract. The course covers different contract types, various contracting methods, and tendering procedures.
Participants in this interactive course will learn essential tools and techniques for analyzing submitted bids, including preliminary examination, technical evaluation, and commercial evaluation.
Goals
Participants will learn:
- Contract preparation.
- Tendering.
- Bids evaluation.
- Writing scope of work.
- Planning pre-award process.
- Understanding bidding process.
TRAINING OBJECTIVES
- Outline the essential elements of contracting.
- List the major steps involved in contract preparation procedures, including developing an adequate scope of work, terms and conditions, and sourcing strategy.
- Identify different types of contracts and discuss several contracting strategies, including pricing.
- Describe the process of preparing tenders, developing tender documents, and inviting qualified bidders.
- Use evaluation criteria to select the most appropriate contractors for the project.
Training Methodology
This course uses individual and group exercises aimed at helping participants learn all key contract management activities. The course also features several case studies, presentations, and role-plays by participants, followed by plenary discussions. In addition, this course incorporates pre-and post-testing.
Target Groups
All those involved in any step of the contract pre-award phase of the contracting process, including personnel involved in determining the best contracting strategy, sourcing decisions, and tendering.
Program Content
Overview of Contracting and Tendering
- Elements of a contract.
- Important concepts used in contract management.
- Problems in contracting.
Contract Preparation
- Setting up a contracting strategy.
- Contracting methods.
- Scope of work.
- Implications of a poor scope of work.
- Terms and conditions.
- Determining sourcing strategy.
Contract Types and Strategies
- Fixed price contracts.
- Fixed price with economic price adjustment.
- Fixed price with incentives.
- Cost plus fixed fee.
- Cost plus award fee.
- Cost plus incentive fee.
- Time and material contracts.
- Intellectual properties.
Tendering Procedures
- Tendering objectives.
- Preparing and developing tender documents.
- Inviting potential bidders.
- Tender briefing.
- Receiving and opening of bids.
- Bids Evaluation and Contract Award
- Preliminary examination of bids.
- Detailed examination of bids.
- Commercial evaluation.
- Technical evaluation.
- Scoring protocol.
- Methods of awarding a contract.
