Introduction
This course aims to provide participants with the knowledge, skills, and tools required to manage contracts from inception to closure. Participants in this interactive course will learn about the activities conducted in each phase of a contract's life cycle, methodologies used to manage each of these activities, and the best practices used in contract management. The course will cover critical areas such as contract preparation, contract award, and contract administration.
Goals
Participants will learn:
- Contract preparation.
- Contract administration.
- Preparing and evaluating bids.
- Planning contracting process.
- Resolving contractual disputes.
- Managing contractors.
TRAINING OBJECTIVES
- Identify principles, definitions, and major steps involved in the contracting process.
- Outline all contract preparation activities, including planning, developing the scope of work, and identifying sourcing options.
- Recognize different types of contracts and the effect of each type on the risk allocation strategy.
- Develop criteria to invite, receive and evaluate bids.
- Apply contract administration tools and techniques to effectively manage the contract and avoid disputes during implementation.
- Resolve disputes collaboratively and amicably and outline alternative dispute resolution methods.
Training Methodology
This course relies on the use of individual and group exercises aimed at helping participants learn all key contract management activities. The course also features the use of a number of case studies, presentations and role plays by participants followed by plenary discussions. In addition, this course incorporates pre and post testing.
Target Groups
All those involved in any aspect of preparing, implementing, managing or administering contracts and who are committed to prove their dedication to their professional growth.
Program Content
Principles of Contracts
- Defining a contract.
- Elements of a contract.
- Important concepts used in contract management.
- Contract stages.
- Problems in preparing and managing contracts.
Contract Preparation
- Setting up a contracting strategy.
- Developing a Scope of Work (SoW).
- Terms and conditions.
- Developing evaluation criteria.
- Determining sourcing strategy.
- Pre-qualification criteria.
- Preparing requests for proposal.
Contract Types and Strategies
- Fixed-price contracts.
- Cost reimbursable contracts.
- Time and material contracts.
- Payment terms.
Tendering and Bids Evaluation
- Objectives of tendering.
- Tendering process.
- Preliminary examination of bids.
- Technical evaluation.
- Commercial evaluation.
- Most Economically Advantageous Tender (MEAT).
Contract Administration
- Purpose of contract administration.
- Documents needed to administer a contract.
- Role of contract administrators.
- Contract administration tools.
- Performance reporting.
Claims and Variation Orders
- Breach of contract.
- Money damages.
- Equitable remedies.
- Changes and modifications.
- Alternative Dispute Resolutions (negotiation, mediation, arbitration).
